What's in this article:
- How to order and access Books at JSTOR. Once you are a participant, you can also learn how to receive MARC records and get usage statistics.
Ordering Books at JSTOR:
There are multiple types of book acquisitions models available through JSTOR:
- You can purchase individual books (or collections of books) outright
- You can use a patron-driven acquisition model that we call Demand Driven Access
- You can participate in a different type of patron-driven model called Evidence Based Acquisition
- You can subscribe to JSTOR’s Open Access books
Title lists for all models can be found on our About Site.
In order to move forward with books purchases, you will need to complete the following:
“Pick and Mix” is an outright purchase option that requires signing an Institutional Participation Agreement (IPA) with JSTOR. Until that agreement is on file, access won’t be provisioned. Another way to purchase pick and mix books is through Yankee Book Peddler (YBP) a.k.a. Gobi. In this case, we still need an IPA, but YBP will also send us a registration form. We have to have both of those documents on file to provision access.
For the DDA Program, an IPA is also required, but on top of that you would need to submit a Corpus Profile Form that dictates what books are in the pool from which your patrons can choose, and a Deposit Account Form that sets up the account from which DDA purchases are made.
For the EBA Program you will still need the IPA, and also an EBA Addendum. This addendum sets out the conditions of the program and indicates how funds are to be used at various times of the year. For example, there is an upfront payment to start the program. About a quarter of that payment will go toward access, while the rest is applied to book purchases at the end of the fiscal year. The payment amount is determined based on the institution’s projected eBook usage in the EBA program when reviewing the archive journal usage in the previous year.
If you would like to purchase books, please contact firstname.lastname@example.org.
Open Access books don’t require any specific paperwork. However, if you wish to get MARC records for them, you will need to get a free account with OCLC.
Accessing Your Order:
Once an order has been sent, access is provisioned. Incomplete paperwork or the type of payment method (check, wire transfer, etc.) can cause delays in this process. Much like with any other JSTOR product, access can be provisioned in many ways including IP and remote access options.
Once access has been granted, the primary contact and any others designated by them will receive an email from email@example.com. The email will outline how to access MARC records for the titles, instructions for accessing COUNTER usage statistics as well as a link to sign up for a weekly or monthly non-COUNTER Books Usage report for your institution or consortium.
MARC Record Delivery:
JSTOR works with OCLC to provide high-quality MARC records for titles available in the Books at JSTOR program. If you have not already, you will need to register with OCLC to get an OCLC Symbol. You can register via this form. Once you have your OCLC Symbol, you can make sure that JSTOR has it on file by sending an email to firstname.lastname@example.org.
We will add that information to your account. This will trigger a report of your books title list to be sent every Friday with the JSTOR Holdings Feed. This feed is delivered directly to OCLC through a file transfer protocol (FTP). OCLC picks up those files on Sunday evening and begins processing. This feed includes global files that OCLC processes before anything else. Once they have completed global files processing, then they process the feeds for all of the individual accounts associated with JSTOR. This process can take up to three weeks depending upon how many extant records are in the feed and the number of records on any given account.
Once OCLC has received the first feed for your institution, it will automatically select the appropriate collections for you. Please do not manually select the All Purchased, Demand Driven Acquisition, or Evidence Based Acquisition Collections in Collection Manager. Manually selecting those Collections will interrupt your ability to pull correct records for them. The Open Access Collection can be manually selected or you can wait for the system to automatically select it the same way it does for the other collections.
You can find a Quick Start Guide for Collection Manager on our MARC Records page. There are also translations for our most commonly used languages. This guide will explain how to set up delivery preferences and access your MARC records.
If you do not see the appropriate collections selected in Collection Manager within two weeks of receiving your Books Welcome message, please contact email@example.com to confirm that we have the correct OCLC symbol on file and to make sure your institution has been included in the weekly Holdings Feed. Please include your file delivery settings in that email.
Receiving Usage Reports:
The person designated as the primary contact for your account will receive the Books Welcome message. If your institution participates in DDA, they will also be sent a statement from our Fulfillment Department on a weekly basis. This report, called the Weekly Transaction Report, will show the status of the DDA Deposit account and itemize any triggered titles. At the end of each month they will also receive a summary report called the DDA Statement.
For institutions in any of our Books at JSTOR collections, you can also request to receive the non-COUNTER Books Usage Report on a monthly or weekly basis. This report will give you information about usage of titles in the various collections as well as purchase triggers.