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Content Management

How to know what you should have access to on JSTOR

Robert Wesson

HOLDINGS AT MY INSTITUTION 

If you want to find out what content you have access to, it's as easy as double-clicking. First, you'll want to be sure you're signed into your institution's JSTOR account. You'll need to be signed in via an affiliated IP address (i.e. on-campus, logged in via proxy, etc). The Provider Designation Statement (PDS) should appear on the upper right hand corner of any JSTOR page and list your institution.

Once you can see the correct PDS, use the links below to get your holdings:

Each link will allow you to download a .txt file, which should open automatically. This file will include all of your titles as well as their coverage dates, volume numbers, stable URL, discipline, collection inclusion and much more!

DECIPHERING YOUR HOLDINGS

You can put your .txt file into an Excel document so that it's easier to read. There are excellent directions on how to do this on the Microsoft Office Support Site.

Once your holdings are easier to read, you'll see several columns of information. The column headings can be confusing. Here's a handy guide to what they mean.

  • publication_title: Journal or Pamphlet collection name.
  • print_identifier: ISSN
  • online_identifier: EISSN
  • date_first_issue_online: Date of the oldest issue on JSTOR.
  • num_first_vol_online: Number of the oldest volume on JSTOR.
  • num_first_issue_online: Number of the oldest issue on JSTOR.
  • date_last_issue_online: Date of the most recent issue on JSTOR.
  • num_last_vol_online: Number of the most recent issue on JSTOR.
  • num_last_issue_online: Number of the most recent issue on JSTOR.
  • title_url: URL of the journal list of volumes and issues or pamphlet years of publication range.
  • first_author: First listed or only author.
  • title_id: JSTOR title identification code.
  • embargo_info: Years from the present found on JSTOR (i.e. P6Y means six years before the present year). This can also be referred to as the moving wall
  • coverage_depth: All titles in JSTOR are full-depth.
  •  coverage_notes: Explains coverage years in detail (Absorbed=Previous Journal title; Moving Wall=embargo time)
  •  publisher_name: Name of journal publisher.
  • full_coverage: Date range that encompasses an entire run of the journal or years of pamphlets.
  • collection: JSTOR collection that includes this journal title or pamphlet collection.
  • discipline: List of all disciplines this title is listed under in JSTOR.
  •  catalog_identifier_oclc: OCLC catalog identifier.
  •  catalog_identifier_lccn: Library of Congress Control Number.

For book holdings, the terms used in the "license" field are defined as follows:

  • NF: Access to the title was purchased through a firm order (either through title-by-title selection or as part of a subject collection)
  • DDABUY: Access to the title was purchased through the Demand-Driven Acquisition program
  • DDACOR: Access to the title is provided through the DDA program, but it has not yet been triggered for a purchase

So now, in theory, you have everything you need. 

These files DO have limits. If you want to know more about your holdings, please contact us.  

Usage stats overview

Lauren Trimble

Usage Statistics can be a good indicator of how your patrons use JSTOR. Watch the following short tutorial or read on below to get started. 

 

  • To start, you'll want to create a MyJSTOR account. You can do this by going to the MyJSTOR login page. Directly beneath the 'Login' button you'll see the link 'Register for a MyJSTOR account.' JSTOR usernames and passwords are case-sensitive, so make sure that you make a note of any capital letters used. Once you complete your registration, you will need to accept our Terms & Conditions
  • Once you've created an account, call or email us with your username and ask to be added as an administrator to your institution's account. Once you're attached as an administrator, you can log into your MyJSTOR account and choose "Usage Statistics" from the MyJSTOR drop-down menu. 

After you click 'Usage Statistics' you will be directed to the COUNTER 4 interface. You can also find the interface at https://www.jstor.org/analytics/ 

From here you can get 2015 and 2016 reports. You can request results for the previous month as early as the first of the next month. It should also be noted that the COUNTER 4 interface has its own menu. The default landing page will be the "Create Report" screen, but you will see links to "Report History", "Schedule Reports", and "Reports Help" as well. You will also see information you need for SUSHI reports as well as a means of requesting stats earlier than 2015. 

The following reports are available:

  • Journal Report 1 – Number of Successful Full-Text Article Requests by Month and Journal
  • Journal Report 2 – Access Denied to Full-Text Article Requests by Month, Journal and Page-Type 
  • Journal Report 5 – Number of Successful Full-Text Requests by Year-of-Publication (YOP) and Journal. This replaces the JR1a report, and can also be used in lieu of the non-COUNTER JR1b report.
  • Book Report 2 – Number of Successful Book Section Requests by Month and Title
  • Book Report 3 – Access Denied to Book Content Items by Month, Title and Category
  • Consortium Report 1 - Number of successful full-text journal article or book chapter requests by month and title. This is a report for consortia. 
  • Consortium Report 2 - Total searches by month and database. This is also a report for consortia. 
  • Database Report 1 - Total Searches, Result Clicks and Record Views by Month and Database. This report now tracks usage for 19th Century British Pamphlets (previously recorded in the JR1 report).
  • Database Report 2 - Access Denied by Month, Database and Category
  • Platform Report 1 – Total Searches, Result Clicks and Record Views by Month and Platform (previously the DB3 report). Please note that there is no longer a requirement for sessions to be counted.

Books at JSTOR Usage Reports

Lauren Trimble

COUNTER 4 Reports: Book Reports 2 and 3 are available through our admin portal.  If you need assistance getting access to reports, please contact JSTOR Support.

Custom Reports: For institutions with Books at JSTOR, we offer a custom usage report to reflect acquisitions, chapter views, and chapter downloads. Please submit the form below to request delivery of this custom report for your institution.

Name of Principal Contact *
Name of Principal Contact
Desired Frequency of Report Delivery *

Stuff you should know about COUNTER 4

Lauren Trimble

When creating a report be aware of the following:

  • The name of the report can't be altered after it's created.
  • Make sure you select the type of report you want to run. Otherwise you'll get a JR1.
  • You can schedule monthly reports, but the end date needs to be in the future. The report will not run until the first of the month, so you may want to run an additional on-demand report too.
  • AVAILABLE FORMATS:
    • All format types can be opened with spreadsheet software like Excel.
    • Excel files (XLSX) are available for direct use in Excel.
    • XML stands for Extended Markup Language. This format will generate a text file in which there is a specific type of programming language that will determine what values look like when they are displayed. 
    • TSV stands for Tab Separated Value. This format will generate a text file in which the contents have been separated into columns by placing tab spacing between values. 
    • .zip files containing all versions are also available. 

You will receive an email when the report is ready to download. This email can end up in the Spam folder, so check there if you don't see it right away. If you still can’t find it, no worries, a copy can also be downloaded from the Report History menu in the COUNTER 4 interface.

COUNTER 4 will only cover 2015-2017:

2014 COUNTER reports will be available upon request from JSTOR; prior year reporting as well as non-COUNTER reports (the Detailed and Summary usage reports) will not be offered. We encourage librarians who make use of historic usage data to download their pre-2015 reports now. We will also send out a series of reminders in advance of this change to report availability.

Opening your stats:

Excel files are the simplest and, once downloaded, should automatically open in your Excel. Please ensure that you have Excel on your computer before attempting to download the file. 

If you're downloading a .zip file: This file has to be opened and the contents extracted in order to be able to open the stats in Excel. You can find information about zip files and opening the files in Excel here:

DB3 and 'sessions' don't exist:

DB3 has been replaced by the PR1 report. The COUNTER 4 Code of Practice no longer requires reporting on sessions, so reports no longer have that information. COUNTER now requires Record Views and Result Clicks be reported instead. You will see these in the PR1.


You can find more information on the COUNTER 4 implementation website here. Database reporting requirements can be found under section 4.1.2.

SUSHI reports

Lauren Trimble

To set up SUSHI, you'll need two things:

  • Customer ID
  • Requestor ID

You can find this information in your MyJSTOR account. Just go to the "Usage Statistics" option in the MyJSTOR dropdown menu. Once you get to the usage stats page look for the "SUSHI Account Information" section. 

If you run a SUSHI report and get wonky looking data OR an error:

Check the XML files of the Request and Response from the SUSHI request.

Things to look for:

  • A timestamp after the date. This is a major cause of errors and a known bug. Delete the timestamp and resend the request.
  • Is your Customer ID correct? These are case sensitive.
  • Is your Requestor ID correct? These are also case-sensitive.
  • Is your endpoint URL correct? It should be: https://www.jstor.org/sushi/

If everything looks good and you still have problems, contact us. Putting any of the following in an email would be helpful:

  • A screenshot of your set-up screen
  • What kind of SUSHI client you use
  • The XML files of the Request and Response from the SUSHI request.

MARC records

Lauren Trimble

Journals + Primary Source Content

JSTOR creates and enters new cataloging records or updates existing cataloging records in OCLC for each title, current or previous, in the archive. The records include the URL for each title in the 856 MARC field.

Currently, the only way to locate all the cataloging records for each title in a JSTOR collection is to conduct a title-by-title search in OCLC. When reviewing records for potential downloading to your local system, please ensure that there is not a MARC field indicating “Record reported for deletion.” In such cases, a different record should be located and reviewed for downloading.

Books at JSTOR

Books at JSTOR offers free, high-quality MARC records from OCLC. The MARC records are available to all participating institutions, regardless of whether they are OCLC affiliates. 

You can download sample MARC records in .mrc format. We also offer a detailed guide to setting up OCLC Collection Manager to receive MARC records for Books at JSTOR.